St. Joseph's Villa

  • Grants Writer

    Posted Date 3 weeks ago(10/2/2018 10:33 AM)
    Job ID
    # of Openings
    Total hours per week
  • Overview


    This position reports to the Senior Director and is responsible for the development and preparation of all government grants for Flagler Housing and Homeless Services.  This position works closely with the Flagler Management Team to ensure that all funding submissions met with a full understanding of Flagler’s work and role in the community.  This includes participating in partnership conversations as well as Flagler team meetings.  This position will work closely with the CACH Board and help the Villa to fulfill its role as the Local Planning Agency (LPG) within the Balance of State (BOS) Continuum of Care (CoC).  This position also collaborates internally with SJV Advancement to provide data and pertinent information to ensure that all private grants submitted by SJV reflect full knowledge of Flagler’s needs, programming and vision.


    All work is performed in collaboration with and in support of the mission and purposes of St. Joseph's Villa. This position performs all work safely, in accordance with the highest professional ethical standards, and in alignment with St. Joseph’s Villa mission, values, and guiding principles.



    Collaborative Grants Execution and Management


    Coordinate preparation and submission of annual HUD CoC Application

    • Read and summarize CoC NOFA (Notice of Funding Availability) and share key priorities and opportunities with CACH (Crater Area Coalition on Homelessness) Board and Membership
    • Communicate all HUD NOFA updates and changes to CACH Board
    • Serve as key contact with Balance of State (BOS) for NOFA and HUD application
    • Submit all requested pre-grant documents including Grants Inventory Worksheet (GIW) to BOS as requested
    • Write and submit CACH CoC application to BOS on time


    Coordinate preparation and submission of annual VHSP Application – in Lead Agency role

    • Notify CACH Board and Membership of VHSP funding announcement
    • Create a board approved timeline for VHSP grant process
    • Work with SJV and CACH partners to update MOUs
    • Develop provider application form
    • Respond to grantee questions - provide technical assistance
    • Coordinate provider submissions
    • Write SJV application
    • Coordinate review of provider submissions and compile summaries for Ranking Committee
    • Create scoring tool and RC worksheet
    • Coordinate and staff Ranking Committee and Appeals Committee meetings as needed
    • Write full collaborative/combined application on behalf of CACH 
    • Coordinate final negotiation call(s) with DHCD (Department of Housing & Community Development for Virginia)


    Ensure that all Reporting Requirements are met on time

    • Work with Director of Program Operations to ensure that HUD APR is submitted on time
    • Work with Director of Program Operations to ensure that VHSP Quarterly reports are submitted on time.
    • Submit Annual Outcome Report to DHCD on behalf of CACH
    • Submit Shelter Metrics Reports to DHCD on behalf of CACH
    • Along with Senior Director and Director of Program Operations work with Finance to ensure that HUD and VHSP grants are expended on time
    • Ensure that all private grant reports are submitted on time.


    Provide Support to CACH Board to ensure Funding Readiness in the areas of : Governance Structure; Funding Priorities/Strategic Plan; Performance Monitoring and Data Analysis

    • Ensure that Board has addressed/voted on all HUD/DHCD mandated requirements
    • Work with CACH Board to create Ranking & Appeals Committee and process
    • Serve as liaison to Board and any facilitators to prepare/update CACH Strategic Plan
    • Review Strategic Plan objectives and progress with CACH Board at each quarter
    • Assist Board in identifying funding priorities (based on community need data)
    • Work with Board to select and vote on Performance Measures (see approved Service Standards)
    • Create Ranking Tool which reflects CACH funding priorities
    • Gather and share HMIS data on all HUD/DHCD funded (and non-funded if available) homeless services in CACH
    • Ensure that all funding opportunities are posted on CACH website
    • Provide education and technical assistance to funded agencies to achieve best practice and improve services
    • Assist CACH Board with Performance Monitoring through data collection – HMIS, client surveys, agency meetings and HMIS Committee (on site monitoring)


    Seek new Government Grant funding and Assist with Development of new Service Directions for Flagler

    • Apply for VA Housing Trust/Richmond Housing Trust/other Government funding as needed
    • Monitor all government funding cycles and notifications
    • With or on behalf of Senior Director represent Flagler in meetings with partners to evaluate new opportunities for Flagler Richmond and Petersburg


    Internal Collaboration with SJV Advancement

    • Collaborate with SJV Advancement to support efforts to obtain private grants for Flagler
    • Serve as the coordinating contact to ensure that the Advancement Office has the data, program information and client success stories to apply for and report on private funding





    Bachelor’s Degree and at least three years of grant writing or equivalent writing/proposal experience.  Experience in conducting social/topical research. Demonstrated experience in preparing reports and making presentations to management.  Understanding of government structure, including government agencies, funding, and programs, and how government policies impact low-come people.  Ability to work independently and as part of a team. Understanding of homelessness, housing and poverty.  Must possess knowledge of principles related to program planning, development, and budgeting as it relates to grants development.


    Must be highly organized and have demonstrated experience managing multiple deadlines with government entities or organizations receiving government funding.  Must possess excellent communication skills and have experience using those skills effectively in a variety of settings. Ability to work independently and as part of a team.  Must have experience facilitating groups of diverse populations.  Proficient with Windows, Outlook, Internet research, MS Office including Word, Excel and PowerPoint.  Experience with proprietary software preferred.



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