The Facilities Manager, under the direction of the Chief Executive Officer, is responsible for the overall effectiveness of the maintenance services for the agency including the performance of contracted services. Ensures adherence to budgeted resources, and complies with all regulatory, licensing, accrediting, or statutory requirements associated with these functions. All work is performed collaboratively with and in support of other services offered by St. Joseph's Villa.
All work is performed within an organizational systems-based framework. Work is performed collaboratively with and in support of other services offered by St. Joseph's Villa. Work is performed safely, effectively, to the highest ethical standards, and in accordance with St. Joseph’s Villa’s mission, values, and guiding principles.
Oversees and evaluates on a regularly scheduled basis the quality, quantity and complexity of facilities management services provided. Evaluates the cost-effectiveness of providing services with maintenance staff versus outside contracting for best use of Agency reserves.
Provide weekly written reports on campus priorities and progress.
Directs the performance of all work in the program. Hires, develops, motivates disciplines, evaluates, and trains staff. Recommends termination of staff when necessary. Develops and/or organizes the daily activities, work flow, and work processes. Evaluates effectiveness of work groups and work product on a regular basis.
Develops annual budget for assigned responsibilities and ensures that services are provided in line with budgeted parameters. Prepares capital budget requests for approval. Maintains accurate system for expenditures.
Provides capital cost information and needs descriptions for grant applications and the agency’s annual budgets.
Leads and facilitates the planning, development and implementation of facilities management services at St Joseph’s Villa. Provides consultation to managers and staff on such things as facilities management, preventive maintenance, project cost estimating and project scheduling. Directs, communicates, coordinates and integrates facilities planning, development, and service delivery with the entire agency
Oversees priorities for maintenance and repair requests for all facilities.
Produces forecasts and assesses facility needs that lead to the development, proposal and management of the annual budget for the facilities management. Negotiates contracts for services and monitors performance of contracts. Ensures that contracts do not transfer risk or exposure to liability to St. Joseph’s Villa.
Reviews agency needs for vehicles for utility and transportation purposes and assists the VP for Advancement and the Director of Grants Development in obtaining funding to meet vehicle needs. Works with the Director of Shared Resources to establish a system to ensure that vehicles are properly maintained and licensed and reviews it at least annually to ensure all vehicles are in safe, operable condition and meet regulatory and insurance requirements.
Provides oversight of the agency’s land-based telephone equipment, ensuring that the system meets the agency’s immediate and short term future needs and are maintained appropriately. Negotiates for improved services or equipment as needed.
Obtains and retains all necessary documents to comply with zoning, building, use, and occupancy codes and licensing standards.
Develops and implements a comprehensive campus-wide plan that addresses present as well as future needs for the upkeep and maintenance of the buildings and grounds, utilizing computerization and other modern techniques for preventive maintenance, inventory control, steam and other systems.
Oversees all aspects of capital expansions including retaining contractors, project management, installation of utilities, and ensuring that all building codes are met.
Proposes and supervises campus renovations and construction including site selection, budgeting and engineering studies. Coordinates renovations, construction efforts with engineers, vendors and construction management. Ensures that quality standards are met.
Analyzes risk to St. Joseph’s Villa’s facilities, grounds, clients, visitors, and employees in regard to building and grounds safety, use and storage of tools and chemicals, availability of fire extinguishers and other safety devices. Recommends changes to policies or procedures to reduce risk or to transfer the risk through insurance or contractual arrangements.
Conducts regular safety audits of facilities and grounds and ensures that deficiencies are immediately corrected.
Maintains all blueprints and electrical schemata for all facilities under St. Joseph’s Villa’s umbrella.
Maintains inventory records of all tools, parts, and supplies used by Facilities, Nutrition, and Environmental Services.
Plans, designs and implements program of staff training in coordination with appropriate services staff.
Responsible for energy audits and campus-wide energy management.
Assumes responsibility for own professional development including meeting all mandated standards and staying abreast of developments within the field.
Evaluates work processes and methods; staffing levels, qualifications and training needs; and tools, equipment, and physical resources and submits recommendations for continuous quality improvement.
Assumes on-call responsibility as needed.
Performs other work as assigned.
Graduation from a college or university with a major in engineering, construction management or related field that provides the required knowledge, skills and abilities; a minimum of five years of progressively responsible experience in facilities management, construction/renovation project management or similar field; and three to five years of supervisory/managerial experience. Proficient with Windows, Outlook, internet access, MS Office including Word, Excel and PowerPoint. Experienced with design programs and other proprietary software. Valid Virginia driver’s license with excellent driving record.