St. Joseph's Villa

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Accounts Receivable Accountant

Accounts Receivable Accountant

Job ID 
# of Openings 
Posted Date 
Depending on Experience
Total hours per week 

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Under the direction and guidance of the Accounting Manager, the Accounts Receivable Accountant (Education) is responsible for the accurate and timely execution and management of billings to customer payers, accounts receivable collections, and receipts on accounts.  All work is performed collaboratively with and in support of other services offered by St. Joseph's Villa.


All work is performed within a systems-based framework and a psycho-educational model. Work is performed safely, effectively, to the highest ethical standards, and in accordance with generally accepted accounting principles for non-profit entities and in accordance with St. Joseph’s Villa’s mission, values, and guiding principles.


  • Receive information from internal departments to complete Education locality invoices for services rendered.  Validate that all required supporting documentation is complete and has been provided.
  • Receive contracts from Comprehensive Services Act (CSA) agencies, review for terms that will impact service reporting and billing/collection, distribute notes with contracts to service directors for their review and signature, obtain COO signature, and return signed contracts with all required supporting documentation to the CSA agency.
  • Prepare invoices by input in various methods to various sites based on the payer type.
  • Ensure that all invoices are entered in a timely manner according to payer type and contract terms.
  • Prepare and review aged accounts receivable monthly and follow up frequently on billing disputes and outstanding collections.  Review with Controller monthly.
  • Post receipts in accounting system for incoming funds on a daily basis.
  • Reconcile accounts receivable sub ledgers to the corresponding general ledger accounts on a monthly basis.
  • Reconcile records on a periodic basis as determined by the type of information, St. Joseph’s Villa’s policies and procedures, or by grantor, regulatory, or auditing requirements.  Research and resolve discrepancies.
  • Research discrepancies, including gaps between placing agreements, Purchase of Service Orders (POSO), and the internal client database, and resolve them with appropriate service staff and payer
  • Gather information from variety of sources to accomplish assigned responsibilities including, but not limited to, internal and external resources, reference manuals, contracts, and internet sites.
  • Respond to requests by external agencies, such as placing agencies, grantors, regulatory institutions, and auditors for information and reports.
  • Prepare regular reports to both internal and external entities as requested or per a defined schedule.
  • Maintain records for assigned areas of Accounts Receivable.
  • Compile data for routine statistical and narrative reports, or as requested. 
  • Support other members of the Finance Office, acting as “back up” in their absence and through cross-training.
  • Maintain confidentiality and security of all data, records, files, receipts, etc. 
  • Evaluate work processes and methods and submits recommendations for continuous quality improvement.
  • Assume responsibility for own professional development including meeting all mandated standards and staying abreast of developments within the field.
  • Perform other duties as assigned.


  • BS or BA degree from an accredited college or university in Accounting or Business
  • Two years of accounting experience in a non-profit environment. Experience may be substituted for education at the rate of 1-½ years of experience for each year of education.
  • Proficient with Windows, Outlook, internet access and MS Office including Word and Excel.
  • Experience with proprietary software such as MIP or AS400 required.